GoodLedger

GoodLedger

Grant management for good.

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What GoodLedger Is

Stability for the long haul.

GoodLedger tracks grants from award through expenditure, approval, payment, and funder reporting.

Planning for years, not just quarters.

Privacy

Privacy first. Privacy always.

Your data belongs to you. No exception.

No aggregate statistics
Your data will never be pooled with other organizations' data for market insight.
No data monetization
Your data will never be used to make money.
No third-party products
Your data will never be used to build or improve products for other companies.
No advertising
Your data will never be shared with advertisers or data brokers.
Grant Lifecycle

End-to-end consistency. Every time.

Every grant flows through a structured lifecycle. Financial managers see exactly where each grant stands at any point in the process.

Grant
Award details, budget lines, dates
→
Budget Lines
Spending categories and limits
→
Voucher
Expenditure record with allocations
→
Approval
Configurable multi-step workflow
→
Payment
Record payment date and reference
→
Report
Funder reports and drawdown requests
Multi-Client Management

One platform, many clients.

For firms that manage grants on behalf of multiple organizations, GoodLedger keeps each client's data completely separate.

Isolated environments
Each client's data is stored separately. No shared data between clients.
Single sign-on
Switch between client organizations without logging out. One set of credentials, many environments.
Centralized admin
Set up new clients, manage features, and monitor backups from a single control plane.
Per-client configuration
Approval chains, roles, voucher types, and programs are configured independently for each client.
Approval Workflows

Approval workflows that fit your process.

Organizations define their own approval process. Approvals can be routed by role or by program. Smaller expenditures can skip senior approval.

Sequential steps
Each step must be completed before the next one begins.
Parallel steps
Steps at the same level can be approved in parallel. Multiple approvers can work simultaneously.
Bulk approve
Select and approve multiple pending items at once. Save time during high-volume periods.
Resubmission
Rejected vouchers can be edited and resubmitted, clearing prior approvals.
Spending Visibility

Know where every grant stands.

Dashboards show grant status, spending pace, and budget line breakdowns in real time. The system tracks how quickly you're spending compared to the grant timeline, flagging underspending and overspending early.

On Track
0.7–1.3
pace ratio
Underspending
< 0.7
pace ratio
Overspending
> 1.3
pace ratio

Projections include burn rate, runway, budget variance, and liquidity — with configurable assumptions per organization or per grant.

Funder Reporting

Reports ready when funders ask.

Generate the reports funders expect — draft, generated, submitted — with submission status tracking.

Budget vs Actual
Budget line comparison with expenditure detail. See where you're over or under budget.
Grant Portfolio Summary
All grants: awarded, spent, committed, available. A complete picture of your portfolio.
Cash Flow Forecast
Historical spending with projected runway and burn rate. Plan ahead with confidence.
Drawdown Request
Federal drawdown/reimbursement request with cumulative expenditures.

Federal compliance fields — award IDs, indirect cost rates, EIN tracking — are all built in from the start.

Compliance & Audit Trail

Every change, tracked.

Every change in the system — new records, edits, approvals, rejections — is logged with who made the change, when, and what was modified.

Every change recorded
Full attribution for every action. See exactly who changed what, and when.
Full history
Complete change history for any grant, voucher, or approval. Nothing is lost or overwritten.
Searchable
Filter the log by user or record type. Find what you need quickly when auditors ask.
Exportable
Download audit logs for external review. Share records with auditors or compliance teams.

See it in action.

Request a walkthrough or try the demo environment. No commitment — just a chance to see if GoodLedger fits your workflow.

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